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Registry of Deeds
Requirements for Recording Land Documents
Must have a prepared document with original signatures and notary (Maine notary must include an acknowledgement statement).
Names(s) of each signer (individuals, corporations, trusts etc.) must be printed beneath signature line.
Notary/attorney name (or bar number for attorney) must be printed beneath signature line.
Deeds must be accompanied by a declaration of value form (transfer tax form) and transfer tax, if tax is due.
Documents must be legible when scanned for the permanent record.
E-recording margin requirements - 1 inch margin on top of each page, 2 x 4 inch margin on top of last page.
Paper recording margin requirements
Side margin of 3/4 inch on all pages
Top margin 1st page of 1 3/4 inches across (no punched holes, stickers, or writing in any margins)
All other pages need a 1 inch top margin
Bottom margin of 1 1/2 inches across bottom of last page
Font size must be no smaller than size 10 Times New Roman.
Paper can be no larger than 8 1/2 x 14.
2019 Margin Requirements
A tax of $4.40 per thousand is imposed upon the sale, granting, or transfer of real estate and interest therein.
An exemption from the transfer tax must be clearly stated on the declaration of value form.
Click here to access the
Transfer Tax Form (PDF)
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